Annual General Meeting 2015
The following are the arrangements for the Annual General Meeting of the Branch and details of the elections that will be held for various positions in the union. The AGM will be held on:
Wednesday 4th March 2015
Ponds Forge International Sports Centre
Sheaf Street, Sheffield, S1 2BP
The AGM is open to all members and its function is to allow an opportunity for members to receive reports from Branch Officers/Convenors on the performance of the branch in the previous year, including the campaigns that we have been involved with, our services to members and the branch accounts. Members have an opportunity to ask questions about reports that are submitted including the financial accounts of the branch.
Motions/Amendments to Branch Rules
As a full member you are entitled to submit motions and amendments to branch rules to the AGM so that they can be debated. For a motion to be competent the subject must be relevant to the functions of the branch and be submitted in time for its inclusion on the agenda of the AGM. The final date for motions or rule amendments to be submitted is 12 noon, Wednesday, 7th January 2015. Motions received by this date will be posted on the branch website (www.sheffield-unison.org.uk). Any member then wishing to submit amendments to motions will need to do so in writing to the branch office with details of the proposer and seconder by 12 noon, Wednesday 21st January 2015.
Election of Stewards/Branch Officer/Conference Delegation
This AGM also endorses the election of Stewards and Branch Officers for the forthcoming year 2015/16. You will find a list of Branch Officer positions overleaf and further details of the roles and responsibilities of Branch Officers can be found in the branch rules that are posted on the branch website. You will also find a description of the duties and responsibilities of Stewards. A nomination form is included in this mailing.
Any full member of the union can stand for election to any of the Branch Officer positions (except for the Labour Link Officer who must be a member of the Labour Party), subject to obtaining the appropriate number of members to support the nomination. Details of the numbers of members required are printed on the enclosed nomination form.
Nominations should be received at the Branch Office no later than 12noon, Wednesday 7th January 2015. In the event of there being more than one nomination for any Officer post a postal ballot will be held of all full members to determine the successful candidate, in the case of Labour Link Officer any election will be held of Labour Link members only.
Any members wishing to be included in the delegations to the following conferences in 2015 should register their interest by completing the appropriate form obtainable from the branch office and submitting it to the Branch Office by 12 noon, Wednesday 7th January 2015:
National Delegate & Local Government Conference
The National Delegate Conference and the National Local Government Conference are the main policy making bodies for UNISON and our service group. Branches are required to ensure that a minimum number of delegates attend or there will be a financial penalty and that the delegation reflects the rules regarding proportionality and fair representation.
These conferences will take place in Glasgow from Sunday 14th June to Monday 15th June 2015 (Local Government) and from Tuesday 16th June to Friday 19th June 2015 (National Delegate Conference).
UNISON is committed to ensuring full participation in our democratic structures and support is provided for members with disabilities and crèche facilities for those with child care responsibilities.
However, members putting their names forward for election to our conference delegations need to be advised that they will normally be expected to book annual leave for the national delegate conference (4 days) and that, if elected to a delegation place, they are committing themselves to attend. The Branch would stand a financial loss on hotel bookings and potentially a substantial penalty if the minimum delegation level is not met.
Young Members’ Weekend Conference – Nottingham 15th – 17th May 2015 (Members wishing to attend must be under 27 years of age on 17th May 2015).
Disabled Members Conference – October 2015 (Actual date and venue TBC)
LGBT Members Conference - November 2015 (Actual date and venue TBC)
Branch AGM and Election Timetable
Distribution of AGM Notice/Preliminary Agenda/Nomination forms –
Wednesday 10th December 2014
Motions, Rule Amendments, Branch Officer/Stewards/Conference delegation nominations to be received in Branch Office by 12 noon, Wednesday 7th January 2015. Any motions received will be posted on the branch website.
Amendments to motions/rule changes to be submitted by 12 noon, Wednesday 21st January 2015.
Final Agenda & Ballot forms for Branch Officer/Steward elections distributed -
Wednesday 4th February 2015.
Close of election period -
12 noon, Wednesday 25th February 2015.
Finally, just to remind you that our union is a democratic organisation that is member led and the AGM and election process is important in ensuring that the union is and remains accountable to its members, not just for its policies and its activities but also in determining those members who will go on and speak for the union and our members. We therefore encourage you to play a full part in the process.
Rob Gascoigne/Rod Padley
Joint Branch Secretaries